The latest evolution of UltraCamp’s camp registration software is almost here. This complete redesign was built with direct input from real camp directors and year-round youth program professionals. Every feature is engineered to save time, reduce friction, and fit the way you work. After listening to camp leaders about what slowed them down and what tools they needed most, the result is a faster, smarter, and more intuitive platform for 2026 and beyond.
Faster Setup and Registration
Launching a new season no longer means rebuilding everything from scratch. With Copy Session Tools, you can duplicate last year’s programs in seconds. If you offered a two-week adventure camp last summer, simply copy it, update the dates and pricing, and you’re ready to go. Activities, age ranges, and settings all carry over automatically.
The newest version of UltraCamp also introduces flexible registration flows that let families enroll and pay deposits before completing every form. Parents can finalize medical and waiver information later, reducing mid-registration drop-offs. The redesigned admin workflow guides you step by step to prevent errors and save valuable time.
Start by copying last year’s sessions and adjusting the essentials—you’ll be live in minutes, not hours.
Real-Time Data for Smarter Decisions
UltraCamp has long provided useful reporting tools, but we’ve taken them further. The new dashboard reporting system transforms data into clear, visual insights you can act on immediately. Monitor registrations, payments, and discount usage at a glance, or customize your admin home page to show what matters most to your team.
Real-time data means smarter staffing and marketing decisions. If your teen adventure week fills early while your arts camp has open spots, you can shift promotional focus instantly. When enrollment spikes, you can recruit additional counselors before it becomes urgent.
Clean, exportable reports simplify presentations to boards or grant committees. Financial summaries, enrollment trends, and demographic data are formatted for immediate use—no manual spreadsheet work required. Better information leads to faster, more confident decisions that strengthen your program’s operations.
Easier Payments and Discounts
Families want clarity about what they owe and when. Camps need flexibility to accommodate different financial situations. UltraCamp now delivers both.
Now you can combine multiple discounts, such as sibling and early-bird rates, automatically. The system calculates totals accurately, showing parents their savings right at checkout. You can also create custom payment plans with automated billing, reminders, and transparent schedules. Whether offering a three-installment plan for overnight programs or customizing scholarships, the process is streamlined and reliable.
Parents can log in anytime to see balances, payment history, and upcoming due dates. Clear communication builds trust and drastically reduces “I didn’t know it was due” calls.
Simplified Forms and Stronger Compliance
Collecting paperwork used to be one of the most stressful parts of camp management. UltraCamp changes that with fully digital, centralized, and secure forms. Families complete everything online, eliminating scanning and illegible handwriting.
Permission settings control who can see sensitive health data. Directors and health coordinators access full records, kitchen staff see allergy information, and counselors view only what’s relevant to their campers. Automated reminders prompt families to complete missing forms well before arrival day. The result is fewer bottlenecks, stronger compliance, and safer, more organized camp sessions.
Integrated Tools That Build Trust
UltraCamp connects seamlessly with trusted partners to enhance safety and engagement. The SmugMug integration lets you share camper photos directly with families, reducing the volume of check-in calls and keeping parents connected. The Veritable Screening integration simplifies background checks for seasonal and full-time staff, reinforcing your camp’s commitment to safety and professional standards.
These integrations aren’t just conveniences—they’re confidence builders for parents and administrators alike.
Built for the Way You Actually Work
Rather than being built in isolation from theories or guesses, this newest version was created through collaboration with real camps. Whether you operate a week-long day camp or a year-round youth program, UltraCamp software adapts to your workflow instead of forcing you to adapt to it. Expect faster setup, improved mobile experiences, easier payments, and more meaningful data insights—all designed to free your team from busywork and help you focus on what truly matters.
Ready to Get Ahead for 2026?
Start early by copying last year’s sessions, streamlining your forms, and identifying where families got stuck in previous registrations. Every small improvement now pays off during your next busy season.
To see what UltraCamp can do for your organization, book a discovery call for a first look at the features that best fit your camp’s needs.
UltraCamp’s newest software means more powerful tools that are easier to use and expand your reach by being built for mobile. But during the growth and updates, one thing remains unchanged: our commitment to helping camp leaders reduce the strain and complexities of managing so they are freer to experience the joy and passion that drew them to camp in the first place.
Less busywork. More camp. That’s still the UltraCamp way.
