Features

You’ll Never Need Another Camp Management Platform

With software that adapts to your camp’s needs, you’ll have everything you need to build, operate and manage a successful camp. 

Online Registration

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Your Process, Our Software

With UltraCamp management software, you will be able to create conditional registration options, ask questions, create payment plans, collect signatures, customize required waivers and more!

 
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Time Saving Family Registration

Register the whole family in one registration process and pay for everything at once.

Unique Process for Each Event

Customize the registration process for each session or group of sessions. Need a unique form filled out for each session? You can do that!

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Aesthetic Control

With our customization tools, now you can change your registration system to match the look and feel of your existing website, making a seamless transition for your families.

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Sessions

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API Integration

Create your own customized experience with limitless possibilities.

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Camp Store Deposits

Parents can easily add funds that are updated in real-time.

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Account Management

Your parents have one place to manage all of their camp related info.

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Unlimited Sessions

Open all your programs at any time, without any extra cost.

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Custom Confirmations

Send clients confirmations that are tailored to each program offered.

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Form Builder

Create unlimited online forms unique to your organization.

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Completion Monitoring

Identify how often your clients are completing the registration process and where they are getting stuck.

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Automatic Waitlists

Automatically put people on a waitlist and notify them when their spot opens up.

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Exceed the Needs of Your Nurses

With full HIPAA compliance, now you can track camper medications and distribution, incident reporting and everything else your camp nurse requires, all in one place.

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FDA Medication Selections

No more reading prescription bottles! As parents start entering medications, they are prompted with a list of medications from which to choose, including the delivery method.

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Distribution Tracking

Your medical staff can easily log and report on the distribution of medication including dosage for individuals and in bulk.

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Nurse Logs

Now your medical team can spend less time logging everything and more time with the campers! Swiftly record medication distribution (individuals or groups) and medical incidents.

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Health

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Medication Timings

Use powerful planning tools to identify and distribute meds.

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Kardex Printouts

Print custom medical cards for each camper.

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Nurse Logs

Easy to use logs to record when meds are given and why.

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Medication Route Selections

Indicate the way medication is to be administered to each camper.

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Incident Logs

A customizable space to record and store data concerning an incident.

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Bulk Medication Distribution

Giving out all of your breakfast meds has never been more convenient.

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Custom Medical Questions

Ask the questions you want, the way you want, with the security you require.

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Profile Picture Confirmations

Offers the ability to upload a picture of the camper for identity confirmation.

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More

Please contact us if you do not see the functionality you are searching for.

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Deliver an Incredible Customer Experience

All of the admin tools in the world won’t mean a thing if your customers can’t figured out how to register; that's where UltraCamp comes in.

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Quick Account Creation

Less effort for your customers means more conversions for your organization. New customers can get started on your platform with a new account in less than 30 seconds.

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Parent Dashboard

Your parents have one central hub to see all things camp. They can quickly see all of their reservations, payments, upcoming charges, documents and more!

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Mobile-Friendly Design

Full functionality available from your smartphone or tablet. Don’t have your computer with you? No problem; you can still get work done.

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Experience

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Group Cart

Compile all registrations in the cart and check out in one, easy payment.

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Document Center

Users upload files and complete online forms within their account.

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Authorize Pick-ups

Easy access to a list of individuals authorized to pick each child.

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Photo Gallery

Post photos of events and control accessibility, if desired.

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Camp Store

Allow for a cash-free shopping experience in your on site store.

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View Payments

Easily access a list of all previous transactions.

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Notifications

Allow the system to send out automatic notifications for various reminders and alerts.

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Auto Saving Forms

Reduce frustration by auto-saving all online form answers until they are manually updated.

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Please contact us if you do not see the functionality you are searching for.

Online Payment

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Say Goodbye to Payment Reminders

Free up time to focus on other tasks. Our system features an automatic withdrawal payment plan, ensuring all payments are made on time.

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Custom Payment Plans

You have the ability to design payment plans that work for you. Employ separate plans for different sessions.

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Automated Discounts

Set up discounts to automatically apply when qualifications are met or set up discount codes to auto-apply when the code is entered. Discounts can also be configured to require approval.

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Scholarships & Sponsorships

Let grandparents, church groups, youth organizations and more pay for fees on a separate account, with tracking and reporting capabilities.

 
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Payments

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ACH, Credit, &/or Cash

Accept payments with industry standard security protocols.

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Cancelation Fees

Add unique cancellation fess to any and all programs you offer.

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Camp Store Accounts

Parents can add funds to their camper’s store account at any time.

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Multi-Week

Automatic discounts for multiple weeks, campers and more!

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Group Pricing Structures

Easily set pricing that factors in cost caps for groups and discounts.

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Manual Price Adjustments

Adjust the pricing for any registration in just a few clicks.

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Coupon Codes

Custom codes that give you complete control over how they are used, by whom and how often.

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Extended Care Management

With time-sensitive pricing available, manage your after care programs efficiently and easily.

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Please contact us if you do not see the functionality you are searching for.

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Attract, Retain and Nurture Your Most Valuable Relationships.

Assess and foster your donor relationships with tools for analytics, communication and promotion.

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Individual Sponsorship

People/organizations that wish to sponsor individuals can create a code for individuals to claim, which automatically charges the sponsor's account for the corresponding amount.

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Recurring Donations

Allow donors to set up donations to recur automatically, either for a set period of time or until manually canceled.

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Relationship Management

Keep track of your contributors and how they connect to your organization.

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Donations

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Campaigns

Predetermined areas that people can donate to at any time.

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Suggest Amounts

Create suggested donation amounts for separate options.

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Pledges

Donations that are promised to be paid in the future.

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Giving Statements

Easily generate and distribute statements to all your donors.

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Automated Thank You's

Create an customized email that can be trigged after a donation.

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Donation Reports

Create personalized reports that are unique to your organization.

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Recurring Donations

You can allow people donate on a schedule, per week, per month, annually.

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Communication Tools

Powerful tools to communicate with specific levels of donors, donors to a given project and more.

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Please contact us if you do not see the functionality you are searching for.

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Get a Clear Picture of Where You Are and Where You’re Going

Easily access your financial data for analysis and projection and ensure your organization is fiscally healthy.

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Revenue Comparison Graphs

Comparing year over year revenue numbers to identify exactly how this year’s registrations compare is now only one click away.

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Export to CSV

With a single click, any report can be exported to CVS or Excel to be imported into most any accounting software on the market.

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Robust Fiscal Reporting

With a wide array of financial reports standard, the data you need is just a few clicks away. Need something unique? Use our custom report builder to create what you need!

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Finance

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Allocation Accounts

Attach GL codes to all of your programs, resources and more.

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Daily Batch Reports

Daily report on bank deposits/withdrawals

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Export to CSV

Easily export any report as a .csv file for use in any spreadsheet platform.

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Revenue Comparison Graphs

Quickly compare where you're at today to where you were last year.

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Discount Tracking

See discounts per area, or total discounts offered per season.

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Daxko Compatibility

Easily import your data directly into Daxco for recording and reporting.

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Custom Transaction Templates

Create Debit or Credit transactions that can be labeled for uses unique to your organization.

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Allocation Modifications

Automatically track and report on how finances are affected by changes and cancellations.

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More

Please contact us if you do not see the functionality you are searching for.

Operations

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Take the Weight off Your Shoulders

Streamlined processes and smart automation enable your team to focus on what's important: delivering an outstanding camp experience.

 
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Parent Communication

Easy-to-use tools for parents to communicate with you and their camper and streamlined functionality for your team to send email, text and phone messages out to camp families.

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Multi-Program Management

One registration platform for all of the programs you run. Manage resident camp, day camp, family camp, retreat and conference center bookings and more, all in the one place.

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Check-in/out

Check campers in and out quickly, easily and securely. Check the family’s authorized pick-up list, add notes, record in/out times, all with just a few clicks.

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On-Site

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Online Signable Waivers

Create custom waivers with the ability to collect e-signatures.

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Authorized Pickup

Easily collect information for people approved to pick up a child.

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Record Medication

Convenient, easy to use logs to record when meds are given & why.

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Track Attendance

Mark campers in or out to each activity.

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After-care Pricing

Set up pricing for extended care that is customizable and time-sensitive.

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T-Shirt Orders

Tracking and distributing your camp shirts has never been easier.

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Roster Reports

Quick reporting on people that are registered with the option to include important related information.

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Easy Reporting

With a robust group of standard reports and a custom report builder, all of your data at your fingertips.

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Bring Data-Driven Decisions and Ideas to Your Camp

Remove the guesswork out of your decision making process. With the ability to report on every bit of info collected, now your only question is, “What do I want to know?”

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Medication Distribution

Reporting on the medications given out during camp is a snap with easy filtering tools to identify the exact group or individual for which you are looking.

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Completion Monitoring

Quickly keep track of how often your potential registrants finish the registration process and where they drop out. A great tool to identify sticking points.

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Drag & Drop Custom Report Builder

Need a unique report that is specific to your organization? The custom report builder makes creating your own reports a snap. Report on your custom questions and forms too!

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Reports & Analytics

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Program Rosters

Detailed program rosters are only a few clicks away.

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T-Shirt distribution

Generate a list of names and t-shirt size, by session.

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Kitchen Reports

Generate any report your kitchen staff requests.

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Canceled Reservations

Report on canceled reservations, with the ability to restore the reservation.

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Waiting Lists

Add the option to sign up for a waitlist when a program is full.

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Birthday Reports

Report that indicates birthdays of all campers or select groups.

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Email Correspondance

View email communication to each participant or group at a single glance.

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Attendance Sheets

Printed forms for selected groups that allow staff to log attendance on location.

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Organize, Schedule, and Automate Your Communication Efforts

Simple and easy to use tools for communication with your customers, donors, and prospects.

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Correspondence Logs

Quickly view all email correspondence sent to a customer’s account (including attachments). Resending confirmation emails they ‘never’ received has never been easier.

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Individual or Group Texts

Send out text blasts out to all of your parents with vital camp information, promo material and the last camp news.

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Communication Hub

All of your parent-camp emails, parent-camper messages, and camper-parent messages (not to mention all the messages you send) are viewable, searchable and all in one place!

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Communication

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Report Based Communication

Message all of the families in any report you run.

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Individual Directory

Create a customized list of individuals for communication or reporting.

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Custom Confirmations

Create custom notifications for every session

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Custom Labels

Print custom labels for mailings based on any custom report.

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Individual or Group Calls

Record a broadcast message or text for people or groups.

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Photo Gallery

Easily add all the photos of camp where parents can access them.

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HTML Email

Unending ability to customize your emails and template by inputing HTML directly into the message.

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Personalized Bulk Email

Send mass emails to individuals with personalized fields and account statements.

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Wake Up from the Application Process Nightmare

Streamline the Staff Application process with online forms, integrated background checks and third-party reference forms, all in one place.

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Integrated Background Checks

Now you can add background checks within UltraCamp to your Staff Application process. You decide when, who and how often. Run through our partner TrueHire.

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Automated Reference Forms

Eliminate the email back and forth and incorporate your reference forms into UltraCamp as part of your Staff Application process. Keep answers confidential while keeping everyone in the loop on what is complete and what isn’t.

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Targeted Communication

Send email and/or text blasts out to your staff to communicate critical updates and the latest camp information. Keeping everyone on the same page has never been easier.

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Staff

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Targeted Communication

Broadcast messages to unique groups of staff, quickly and easily.

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Automated Reference Forms

Communicating with staff references has never been more convenient.

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Upload Documents

Communicating with staff references has never been more convenient.

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Unlimited Custom Forms

Craft as many custom forms as you need, at no extra cost.

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Auto-Reminder Notifications

Set up reminder messages to go out automatically.

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Clock-in/Out

Identify when staff show up for duty and ensure they aren’t staying late.

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Integrated Background Checks

Easily add background checks to your staff application process through our partner, True Hire.

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Staff Cabin Assignments

Place staff in the appropriate cabin to ensure staffing levels are where they need to be.

Add-On

Conference & Retreat

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Keep Everyone on the Same Page

Easily create invoices and contracts for your groups, distribute usage calendar information across your team and ensure everyone is up to speed.

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Calendar View

Need to see what’s booked and what’s not? Easily see all of your facilities in one place and identify who’s using what and for how long.

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Automatic Contract Generation

Easily generate rental contracts complete with detailed invoicing, waiver language and all with just a couple of clicks.

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Copying Reservations

Now you can make your recurring groups’ bookings easier than ever. With just one click, you can copy all of the rental details from one event to another.

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Conference

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Un-ending customization

Create any category unique to your & price it the way you want.

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Meal Scheduling

Set mealtimes, pricing, and quantities all within the group’s reservation.

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Data Analytics

Easily track the groups you serve, how often they come, and more.

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Variable Pricing Options

Customize pricing for each group, season, or event type.

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Assign Tasks

Set up required tasks to show up in the group’s account.

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Over Booking Prevention

Allow the retreat calendar to prevent overbooking of a facility.

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Flexible Payment Options

Easy online payments via ACH or Credit Card. Or record in-person payments by check or cash.

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Invoice Anything

Have an item or service that you need to add to the reservation? You can do that!

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Point of Sale

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Cash or Charge?

Seamless integration with our Store Deposits function allows you to charge your customers’ house accounts directly at the register.

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Barcode Integration/Scan Barcode

Easily track inventory, open camper store accounts and more! Scan barcodes to speed up the sales process and process transactions more quickly and accurately.

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Collect Store Money

Simple tools to encourage parents to put money into their camper’s store account rather than sending cash, updated in real time.

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Unspent Money Refunds

Process all unspent money with just a couple of clicks, whether parents want it refunded, donated or left alone.

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Point of Sale

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Revenue Calculator

Enter cost and set up your pricing and see revenue numbers.

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Physical Register Compatible

Easily connect your tablet to a cash drawer and receipt printer.

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Instant Store Deposits

Clients can add store money at any time for immediate use.

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Inventory Control

Manage inventory, record changes in pricing and identify hot selling items.

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Tablet Friendly

The store interface works with a mobile device like tablets.

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Customizable Register

Streamline the checkout process with customizable register buttons.

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Charge Store Accounts

Seamless integration to charge purchases against store money added by parents.

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Reports

Easily generate inventory reports, transaction reports, and account balance reports.

Feature Questions?
Send Us a Message.

Sales Resources

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Ask Sales A Question

Get in touch with any product inquiries you may have and we’ll do our absolute best to answer your questions by the next business day.

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Schedule A Call

Talk to someone who understands the challenges involved in managing a camp. Click on the button below to schedule a 15-30 minute call with a focus on the issues you hope to resolve.

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Custom Demo

Want to see how UltraCamp can be configured to meet your unique needs?

We'll schedule a quick 15-minute call to learn more about your organization. Next, we'll create a demo tailored to your camp. It will look and feel like you’ve opened registration already.

Attention

UltraCamp customer support is limited to camp administrators only. If you are not an administrator, please contact your camp or organization directly for assistance.

Instructions

In the subject line, please mention that you would like training and the area in which you need help with.