Features
You’ll Never Need Another Camp Management Platform
With software that adapts to your camp’s needs, you’ll have everything you need to build, operate and manage a successful camp.
Online Registration
Exceed the Needs of Your Nurses
With full HIPAA compliance, now you can track camper medications and distribution, incident reporting and everything else your camp nurse requires, all in one place.
FDA Medication Selections
No more reading prescription bottles! As parents start entering medications, they are prompted with a list of medications from which to choose, including the delivery method.
Distribution Tracking
Your medical staff can easily log and report on the distribution of medication including dosage for individuals and in bulk.
Nurse Logs
Now your medical team can spend less time logging everything and more time with the campers! Swiftly record medication distribution (individuals or groups) and medical incidents.
Deliver an Incredible Customer Experience
All of the admin tools in the world won’t mean a thing if your customers can’t figure out how to register; that's where UltraCamp comes in.
Quick Account Creation
Less effort for your customers means more conversions for your organization. New customers can get started on your platform with a new account in less than 30 seconds.
Parent Dashboard
Your parents have one central hub to see all things camp. They can quickly see all of their reservations, payments, upcoming charges, documents and more!
Mobile-Friendly Design
Full functionality available from your smartphone or tablet. Don’t have your computer with you? No problem; you can still get work done.
Online Payment
Attract, Retain and Nurture Your Most Valuable Relationships.
Assess and foster your donor relationships with tools for analytics, communication and promotion.
Individual Sponsorship
People/organizations that wish to sponsor individuals can create a code for individuals to claim, which automatically charges the sponsor's account for the corresponding amount.
Recurring Donations
Allow donors to set up donations to recur automatically, either for a set period of time or until manually canceled.
Relationship Management
Keep track of your contributors and how they connect to your organization.
Get a Clear Picture of Where You Are and Where You’re Going
Easily access your financial data for analysis and projection and ensure your organization is fiscally healthy.
Revenue Comparison Graphs
Comparing year over year revenue numbers to identify exactly how this year’s registrations compare is now only one click away.
Export to CSV
With a single click, any report can be exported to CSV or Excel to be imported into most any accounting software on the market.
Robust Fiscal Reporting
With a wide array of financial reports standard, the data you need is just a few clicks away. Need something unique? Use our custom report builder to create what you need!
Operations
Bring Data-Driven Decisions and Ideas to Your Camp
Remove the guesswork out of your decision making process. With the ability to report on every bit of info collected, now your only question is, “What do I want to know?”
Medication Distribution
Reporting on the medications given out during camp is a snap with easy filtering tools to identify the exact group or individual for which you are looking.
Completion Monitoring
Quickly keep track of how often your potential registrants finish the registration process and where they drop out. A great tool to identify sticking points.
Drag & Drop Custom Report Builder
Need a unique report that is specific to your organization? The custom report builder makes creating your own reports a snap. Report on your custom questions and forms too!
Organize, Schedule, and Automate Your Communication Efforts
Simple and easy to use tools for communication with your customers, donors, and prospects.
Correspondence Logs
Quickly view all email correspondence sent to a customer’s account (including attachments). Resending confirmation emails they ‘never’ received has never been easier.
Individual or Group Texts
Send out text blasts out to all of your parents with vital camp information, promo material and the lastest camp news.
Communication Hub
All of your parent-camp emails, parent-camper messages, and camper-parent messages (not to mention all the messages you send) are viewable, searchable and all in one place!
Wake Up from the Application Process Nightmare
Streamline the Staff Application process with online forms, integrated background checks and third-party reference forms, all in one place.
Integrated Background Checks
Now you can add background checks within UltraCamp to your Staff Application process. You decide when, who and how often. Run through our partner TrueHire.
Automated Reference Forms
Eliminate the email back and forth and incorporate your reference forms into UltraCamp as part of your Staff Application process. Keep answers confidential while keeping everyone in the loop on what is complete and what isn’t.
Targeted Communication
Send email and/or text blasts out to your staff to communicate critical updates and the latest camp information. Keeping everyone on the same page has never been easier.
Integration
SmugMug
Memories Made Simple
Keep the magic of camp alive all year long. With SmugMug and UltraCamp, sharing photos and memories is seamless and effortless.
Fundraise
Every photo can make a difference. Sell camp photos to families and turn treasured memories into valuable support for your camp.
Share Securely
Keep camp memories safe and personal. Create secure galleries linked to specific sessions. Only registered campers and families can access these treasured moments.
Bulk Uploads
Effortlessly upload large batches of photos. Ensure every camp memory is captured and shared without the hassle.
Add-On
Conference & Retreat
Keep Everyone on the Same Page
Easily create invoices and contracts for your groups, distribute usage calendar information across your team and ensure everyone is up to speed.
Calendar View
Need to see what’s booked and what’s not? Easily see all of your facilities in one place and identify who’s using what and for how long.
Automatic Contract Generation
Easily generate rental contracts complete with detailed invoicing, waiver language and all with just a couple of clicks.
Copying Reservations
Now you can make your recurring groups’ bookings easier than ever. With just one click, you can copy all of the rental details from one event to another.
Add-On
Point of Sale
Cash or Charge?
Seamless integration with our Store Deposits function allows you to charge your customers’ house accounts directly at the register.
Barcode Integration/Scan Barcode
Easily track inventory, open camper store accounts and more! Scan barcodes to speed up the sales process and process transactions more quickly and accurately.
Collect Store Money
Simple tools to encourage parents to put money into their camper’s store account rather than sending cash, updated in real time.
Unspent Money Refunds
Process all unspent money with just a couple of clicks, whether parents want it refunded, donated or left alone.
